I know we’re all somewhat de-sensitized to the words “environmentally friendly” and “go-green” as companies abuse the terms as marketing approaches, such as labeling something “low fat” when it’s so high in sugar the full fat version would probably be healthier! ANYHOW… We, at APPRO Development and CERRON Commercial Properties, feel that we live on a pretty cool planet and would like to do our part where we can to take care of our neighborhood. In doing so, we are also finding ways for us all to save a bit of “green”, dollars that is!
We’ve made the switch over the past few months to create our subcontract agreements, change and purchase orders, and other documents using Adobe software so that we are able to send them via e-mail. The benefits in doing so are:
Quicker turn around time = more efficiency on the job site and increased workflow, this benefits the Owner of our projects tremendously by getting the projects started on time and keeping them on time!
Better communication = less chance for confusion and increased accuracy. Whether the job is here in Minnesota or on the plains of North Dakota or Montana, if there’s wireless coverage the subcontractor can view contracts or change orders in their e-mail inbox vs. needing to “check back at the office”. Any changes to the contract can be easily communicated with the Project Owner for review as well.
More $ in everyone’s pockets!!! By opting for electronic contracts, we are able to reduce the amount of supplies used, including: printer ink, paper, envelopes and stamps, the savings passed on to the Project Owner as well! Once the signature pages are printed and signed, they can be faxed or e-mailed back to us, therefore saving the subcontractor the cost of stamps and envelopes, along with providing a peace of mind that their documents will arrive quickly and safely to us.
Easy filing – We are saving our documents in PDF files so that they can be stored electronically to access for years to come. Once we scan all supporting documents and signature pages with the contract, change or purchase order, we e-mail a copy to the appropriate person(s) for their records, helping everyone to “be green”.